Executive Committee

Conference Call Minutes

June 24, 2010

The Executive Committee met on June 24th, 2010 beginning at 8:43 AM by telephone conference call. Those present were Dana Darlington Chairman; Jim Beck Immediate Past Chair; John Chase , Upper Reach; Paul Gies, Middle Reach; Dean Rogge, Reservoir Reach; Dick Iversen, Lower Reach; Vicki Marquis, Coordinator; Carie Hess, Secretary; Karl Christians, DNRC; and Jeff Tiberi with MACD .

Coordinator Candidates: The council members reviewed the reference checks and letters of recommendation. Karl thought it would be a good idea if the members rated the questions and responses that Vicki had asked the references and then tallied them in the end to give a numerical number to show as well. Karl read to the group each of the questions as well as each candidate’s reference response. Each member then gave a score and after all questions and responses had been recited the members tallied up there totals and they were recorded. Paul noted that he felt Laurie had a broader issues base but that Heidi was willing to learn. John noted that he felt that Heidi’s limited experience could be a detriment. The members then discussed the hiring process and probationary period. Vicki noted what the Petroleum County CD handbook states as far as the hiring and probationary period. The group unanimously agreed to offer the job to Laurie. Vicki was to phone Laurie and inform her as well as send a letter of acceptance to her noting the following: 6 month probationary period, paydays are the last Monday of the month, and her starting wage of $44,000 per year. John moved to hire Laurie at $44,000 and then after the probationary period move that to $45,000. Dean seconded the motion and the motion passed unanimously.

Approval of May 24th Minutes: John moved to accept the Executive Committee minutes, Dean seconded the motion, and it passed unanimously.

Financial report and approval of bill payments: The financial report and budget were read. John moved to pay the unpaid bills and Dean seconded. The council discussed end of year spending and John moved to put the remaining money in the budget as match for the 223 MRRIC travel grant Dean seconded and the motion passed. MRRIC was discussed at this time and it was noted that Larry is Buzz’s alternate, Dick is taking Vicki seat and that Laurie should be Dick’s alternate. Dean moved to have Vicki, Dick and Laurie travel to the MRRIC meeting in Wyoming and John seconded.

July 6th Advance Planning Session: It was discussed to have dinner at the Hilltop and then move to the VFW Hall for a 3 hour planning session. The council discussed that they wanted to bring in a facilitator to help and Jeff Mosley, Sue Sutherland, and Barb Beck were mentioned. This meeting was to hammer out the yearly work plan for the next year. Vicki stated that she would follow up and get the facilitator and that there was enough money in the budget to hire one.

CMR Tour Plans: Vicki noted that the tour plans were the same with the exception that Lance Vermeer would not be able to attend. The thought was to started about 9 am at the VFW Hall for introductions and then head out to John McKeever’s. It was thought to be back in Jordan by about 3:30 -4 p.m. and if the weather was bad they could go to Hell Creek as an alternate.

Transition Plans: The council discussed Vicki writing up a list of things to go over with Laurie.

With no additional business being brought before the Committee, the call adjourned at 10:30 AM.

Approved by unanimous vote on July, 2010

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Dana Darlington, Chairman

Submitted by:

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Carie Hess, Secretary